Rollout Guide

A successful Pult Presence rollout depends on clear communication with employees. This guide provides planning tips and ready-to-use communication templates.

Planning the Rollout

Before You Start

1. Complete the technical setup -- Ensure presence locations, integrations, and (if applicable) agent deployments are configured and tested.
2. Verify detection -- Check the Presence Dashboard or WiFi Inspector to confirm that presence is being detected correctly for a test group.
3. Configure automations -- Decide which automations to enable and set appropriate trigger times and deadlines.
4. Prepare communication -- Use the templates below to inform employees about what Pult Presence is and how it affects them.

Rollout Phases

We recommend a phased approach:

1. Pilot phase -- Roll out to a small group (e.g., one team or office) to verify everything works as expected.
2. Broader rollout -- Expand to additional teams or offices once the pilot is successful.
3. Full deployment -- Enable for the entire organization.

For the Pult Agent specifically:

• If using manual installation, send the download link and installation instructions to employees.
• If using MDM deployment, coordinate with your IT team to push the agent and bootstrap tokens to target devices.

Employee Communication Template

Use this template as a starting point for introducing Pult Presence to your team. Customize it to fit your organization's tone and policies.

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Subject: New Tool for Smarter Office Organization -- Pult Presence

Dear Team,

We are introducing Pult Presence, a new tool designed to make our office organization fairer, more transparent, and easier to manage.

What it does: Pult Presence automatically detects when you are in the office by checking whether your device is connected to the office network. This allows us to:

• Confirm your desk bookings automatically -- no manual check-in needed.
• Understand how our office spaces are being used so we can plan better.
• Notify you if you're in the office without a desk booking.

What it does NOT do:

• It does not track your work hours or measure productivity.
• It does not track your location when you're outside the office.
• It does not monitor your browsing, apps, or any activity on your device.

How it works: Attendance is detected when your device connects to the office network. This happens either through the Pult Agent (a small app on your laptop) or through the company WiFi -- depending on our setup. All data is processed securely and used only for office organization.

[If using Pult Agent:] You will receive separate instructions for installing the Pult Agent on your device. The setup takes just a few minutes.

[If using WiFi Presence:] No action is required from your side. Presence detection works automatically through the office WiFi.

If you have any questions or concerns, please reach out to [Support Contact / IT Team].

Thank you for your support!

Best regards, [Name / Department]

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Key Messages for Employees

When communicating about Pult Presence, emphasize these points:

Benefits

• Easy check-in -- Desk bookings are confirmed automatically when you connect to the office network. No extra steps needed.
• Office optimization -- Usage data helps the organization adapt office layouts and resources to actual needs.
• Seamless visiting -- When visiting another office, the system recognizes your presence automatically.
• Safety -- In an emergency, Pult Presence helps verify who is on site, supporting workplace safety procedures.

Privacy

• Smart IP matching -- The system checks whether your device's network matches the office network. No IP addresses are stored.
• Off-site privacy -- When you're outside the office, no data is captured or stored.
• No location tracking -- The system does not track your movements or precise location.
• No time tracking -- Pult Presence is not used to record working hours or measure performance.

For more details on privacy, see Privacy & Data Handling.

FAQ for Employees

Q: Will my employer know exactly when I arrive and leave? A: The dashboard shows first and last detection times, which reflect when your device was connected to the office network. These are not precise arrival/departure times -- they depend on when your device connects and disconnects.

Q: Does it work when I'm working from home? A: No. Pult Presence only detects your device when it's connected to a configured office network. Working from home does not trigger any presence detection.

Q: Can I opt out? A: This depends on your organization's policies. Speak with your IT department or manager about available options.

Q: Do I need to install anything? A: This depends on your organization's setup. If using the Pult Agent, you'll receive installation instructions. If using WiFi Presence, no installation is needed -- it works automatically.